Security & access
The right people see the right version. That’s it.
Brand guidelines often contain unreleased work and client material. Here’s how Brandbooks keeps it where it belongs.
Checked on the server, every time
Every page, action and file download checks who you are and what you may do. Hiding a button is never the only protection.
Access per brand or brandbook
Workspace owners and admins manage everything. Everyone else only sees the brands or brandbooks they were given — as editor or viewer.
Guests see only their own brand
A client or partner with access to one brandbook never sees other brands, clients or members of your workspace.
Drafts never leak
Visitors — and the search inside a brandbook — only ever see the published version. Draft previews require a signed-in editor.
Private file storage
Files are stored privately and served through routes that check access. Unpublishing stops old download links immediately.
Honest link sharing
“Anyone with the link” uses an unguessable address you can rotate. We say clearly that a link is not private — use “Invited people” for that.
Invitations that expire
Invitation links work once, for one email address, expire after 7 days and can be revoked at any time.
Data kept apart per workspace
Every record belongs to a workspace, and the database itself refuses links between workspaces.
How roles combine
Simple enough to explain to a client.
| Role | Where | Can |
|---|---|---|
| Owner / Admin | Workspace | Manage everything: brands, brandbooks, files and people |
| Member | Workspace | Nothing by default — only what they’re given per brand or brandbook |
| Editor | Brand or brandbook | Edit, use the brand’s files and publish — within that scope |
| Viewer | Brand or brandbook | Read the published version and download its files |
Brand access covers all of the brand’s brandbooks. A brandbook role can add to that but never lowers it — the highest role wins. Removing someone from the workspace removes all of their access at once.
Questions about security or a data processing agreement? hello@brandbooks.app
Give your brand a home.
Start with one brand for free. Add people, brands and workspaces when you need them.